Getting Started

Getting Started

Save a personalized copy of the Onboarding Checklist to track milestones during your first week.

Onboarding a Berkeley Lab Affiliate

For Project Leads bringing new teammates onsite:

• Submit a Cyclotron Road Affiliate Appointment Request form 

  • • Please allow a minimum of 2 weeks for the Lab to process the request

    • A formal application will be sent to the affiliate to complete. 

Access

• Once Affiliate status is awarded, a welcome email will be sent which contains critical information:

  • • Lab ID (AKA "LDAP") * Instructions to log into account, including LBL email (via Gmail)

      • • Activate your account first to use it - do so by logging in here. 

        • Contact IT Help Desk via Chat or call them at 510-486-4357 if you have any issues or need your password reset

        • Multifactor Authentication

• Obtain site-access badge by requesting a Badge Appointment

  • • Site access hours: Monday - Friday, 6am - 8pm

    • Inquire about a parking pass at your Badge Appointment; unmarked parking spaces are OK to use

• WiFi

  • • On "the Hill": join "lbnl-visitor" network. No password required. Or select lbnl-employee, and log in using your LBNL identity (your LDAP) and password. 

    • Potter Street: access the weekly "lbnl-visitor-offsite" password here.

• Update your contact information and primary lab location in the Berkeley Lab Directory, here. 

• Sign up for LabAlert to be notified of safety alerts at Berkeley Lab

  • • Bookmarks the Lab’s Security and Emergency Services

    • Bookmark the Lab’s Emergency Directory

• Subscribe to our Program Calendar to stay up to date with events and recurring touch points.

• • • Weekly Office Hours: every Thursday from 9-10am

      • Great space to sync with Cyclotron Road folks and ask questions. Pop in as frequently as you'd like. 

      • Weekly Office Hours Zoom link. 

    • Monthly All Hands Meeting: once a month on Friday from 12-12:45pm 

      • Connect on all things programmatic with a focus on safety, facilities, project funds, procurement and more. 

      • All Hands Zoom link or come in person to B62-0253 and enjoy the meeting potluck-style! 

  • Monthly New Affiliate Onboarding: once a month on Friday from 12:45-1:30pm 

    • • Rolling onboarding course for new affiliates that occurs right after the All Hands.

      • [Monthly Onboarding zoom link.]

Training

For more information on training, go to the Safety tab of this GuideBook:

• • • GERT training - Mandatory training that must be completed prior to coming onsite

    • WPC Activity Manager

      • WPC Activity Manager Tutorials

    • Berkeley Lab Training - Mandatory modules to be completed prior to doing hands on work in the lab

    • LinkedIn Learning at Berkeley Lab

Berkeley Lab Systems
Web Portals

• Chemical Management System (CMS)

• Hazardous Waste Requisition

• Work Request Center

• eBuy

Procurement

• • Berkeley Lab Purchasing Guide

Meeting Spaces

• • Conference Rooms

  • Facilities Floor Plans

  • Berkeley Lab Facilities Website

IT

• • All things IT

  • Software

  • Zoom Video Conferencing

  • Quick IT Help

Health & Safety

• • Division Safety Coordinators

  • Berkeley Lab Ergonomics

  • Berkeley Lab Medical & Health Services

  • Berkeley Lab Health & Wellness

  • Safety Resources Hub (All Things Berkeley Lab Safety)

  • Security & Emergency Services

Transportation, Parking, Food, etc.

• • Site Access

  • Commuting/Shuttles/Car Pools

    • Lab Shuttle Schedules

  • Food at the Lab

  • Interactive Berkeley Lab Maps

  • Printable Map of Main Berkeley Lab Campus

  • Other “Off Hill” Locations

  • Find almost EVERYTHING at Berkeley Lab via the A-Z Guide 

  • Find Lab staff via the Lab Directory 

Organizational References

• • Lab Org Chart

  • Lab Mission

  • Berkeley Lab Stewardship

  • Diversity at Berkeley Lab

  • Berkeley Lab Clubs

  • Sustainability at Berkeley Lab

  • Elements: the Lab’s daily news page

  • Berkeley Lab Events Calendar

Primary Cyclotron Road Contacts: 

• • Ops Team Email Best for Most Needs: CyclotronRoad_Admin@lbl.gov 

  • Donduk Dovdon, CR Project Coordinator, ddovdon@lbl.gov, 202-812-0502

  • Katy Rose de Leon, CR Lab Ops and Safety Manager, KdeLeon2@lbl.gov, 916-665-6153

  • Melanie Sonsteng, CR Program Manager, msonsteng@lbl.gov, 510-542-4182

  • Todd Pray, Chief Strategic Partnerships Officer, tpray@lbl.gov 

  • Tom Kirchstetter, Director, EAEI Division, twkirchstetter@lbl.gov

  • James Cassell,  Potter Street Facility Manager, jlcassell@lbl.gov, 925-451-1998

  • Ohmar Sowle, Electrical Equipment Safety Inspector, OASowle@lbl.gov, 510-220-2934

  • Noah Schwartz, Safety Coordinator for Operations, nischwartz@lbl.gov, 510-847-4395